## Zoho Inventory Documentation Index

Access the complete documentation index at:
https://www.zoho.com/ae/inventory/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Self-Billed Invoices

> This help document is applicable only to the UAE, KSA, Bahrain and the UK editions of Zoho Inventory.

Self-billed invoices are raised in cases where the customers decide to raise a bill for themselves (self bill) on behalf of their vendors (suppliers). Let’s consider a scenario. You have a business. You get supplies from your vendor. In this case, you can raise a bill for yourself on behalf your the vendor. Since you are billing yourself the invoice which is supposed to come from the vendor, we call it a self-billed invoice. In this bill, you can mention the goods or services that had have ordered and the tax associated with it.

The tax generated in the self-billed invoices will be the output VAT of the supplier and the input VAT of the self biller.

### How does it work?

For a customer to start raising self-billed invoices:

*   The customer (self-biller) agrees to raise invoices for himself (self-billed invoices) on behalf of the vendor (supplier).
*   An agreement is signed between the self-biller and the supplier based on the terms of supply and a time period (usually 12 months) for which the transactions can be carried out. After the time period ends, the agreement should be renewed.
*   The self-billed invoice should account for the goods or services sold and the VAT applied on them.
*   The supplier accounts for VAT even if the self-billed invoice is not raised for the same or the bill hasn’t been paid by the self-biller.
*   A self-biller can raise self-billed invoices for multiple suppliers.

#### Criteria

Some of the criteria that needs to be fulfilled by the supplier and the self-biller include:

*   The supplier should be VAT registered and should not raise invoices for the customer.
*   The supplier should notify the customer if there are any changes in the VAT treatment of the supplier and the same must be reflected in the agreement.
*   There should be an agreement between the supplier and self biller which contains the transaction period and terms of supply.

#### Benefits of self-billed invoices

*   It helps in maintaining uniformity of purchase documentation for the self-biller.
*   Value of purchase is determined by you (rather than supplier) after the goods or services have been delivered.

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### Creating a Self-Billed Invoice

To create a self-billed invoice:

*   Click **Bills** on the sidebar.
*   Click the dropdown next to **New** button on the top right corner of the page.
*   Click **Create Self Billed Invoice**.

![Self Billed Invoices](/ae/inventory/help/images/self-billed-invoices/bills-list.png)

*   Fill in the appropriate details.

![Self Billed Invoices](/ae/inventory/help/images/self-billed-invoices/self-billed-invoice.png)

*   Click **Save as Open** or **Save as Draft**.

The self-billed invoices will be displayed along with your other bills.

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### Recording Payments

You can record the payment for the self billed invoice by the following steps:

*   Click **Bills** on the sidebar.
*   Select any self invoiced bill for which you wish top record the payment.
*   On the top right corner of the page click **Record Payment**.

![Record Payment](/ae/inventory/help/images/self-billed-invoices/record-payment1.png)

*   Enter the amount in **Payment Made**.

![Record Payment](/ae/inventory/help/images/self-billed-invoices/record-payment2.png)

> **Note**: If you wish to record only a part of the payment, you can enter the appropriate amount. The status of the bill will be **Partially Paid**.

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### Payments Received

After you have recorded the payment, you can either edit or delete the payments received for that bill.

*   Go to the **Bills** module in the sidebar.
*   Select any self-billed invoice.
*   Click **Payments** on top of the page.

![Payments Received](/ae/inventory/help/images/self-billed-invoices/payments.png)

You can either:

1.  Click the **Edit icon** to change the payment details.  
    OR
2.  Click the **Delete icon** to delete the payments received.

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### Other Actions

To perform any action on a self bill invoice:

*   Click **Bills** on the sidebar.
*   Select any self billed invoice.

After you have selected the self-billed invoice, you can see the following actions on the top right corner of the self-billed invoice:

![Other Actions](/ae/inventory/help/images/self-billed-invoices/other-actions.png)

**Fields**

**Description**

**Edit**

Click the edit icon to change details in the self billed invoice.

**PDF**

Click the PDF icon to download the self billed invoice in PDF format.

**Print**

Click the print icon to print the self billed invoice.

**Clone**

If you want to create a new self billed invoice with similar details of the selected self billed invoice click **More** and then select **Clone**.

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