## Zoho Inventory Documentation Index

Access the complete documentation index at:
https://www.zoho.com/bh/inventory/llms.txt

Use this file to discover all available documentation pages before proceeding.

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# How to create a purchase order?

*   Click on the quick create **(+)** icon next to the **Purchase Order** tab or the **+New** icon placed on top of the purchase order window to create a new purchase order.

![image of the PO creation icons](/inventory/help/images/purchase-orders/po-create-button.png)

*   You will be navigated to a new window for entering the details for the new purchase order to be created.

##### Enter the details for the vendor related fields

![Image of the new PO page vendor details section](/inventory/help/images/purchase-orders/po-new-1.png)

*   Under the **Vendor name** field, you can either pick the vendors from the list you have already created or you can add a new vendor by clicking on the **\+ New Vendor** option.

![Vendor name drop down](/inventory/help/images/purchase-orders/po-vendor-dropdown.png)

*   If you choose the option to add a new vendor, a new contact creation tab opens up

![New contact window](/inventory/help/images/purchase-orders/po-new-contact.png)

*   After filling up the required details, click on **Save And Select** to add the new vendor to the purchase order being created.
*   In the **Purchase Order#** tab a purchase order number is generated by default.
*   If you wish to manually enter a purchase order number:
    *   Click on the **Settings** icon next to the tab.
    *   A pop-up will appear where you can select between auto-generated estimate number or manual entry of purchase order numbers.

![Purchase order number settings pop up](/inventory/help/images/purchase-orders/po-no-settings.png)

*   **Date** tab is the date on which the purchase order is created.
*   In the **Expected Delivery Date** tab, you can set the date by which the product should be delivered by the vendor to the you.
*   In the **Shipment Preference** tab, you can choose or type to add the preferred method of shipment to be done by the vendor.

##### Enter the Item Details for the Purchase Order.

![Image of the new PO page items details section](/inventory/help/images/purchase-orders/po-new-2.png)

*   **Items** can be added from the list of items shown in the drop down that have already been created by you in your Zoho Inventory account.

![screen shot of items drop down](/inventory/help/images/purchase-orders/po-item-dropdown.png)

*   To add another item, click on **Add another line** option.
*   Enter the **Quantity, Rate** and **Tax** if applicable from the drop down.
*   Tax drop down shows the taxes you created in the settings tab under taxes section and an option to add a new tax if applicable..
*   You can enter the **Notes** and **Terms & Conditions** for the purchase order.
*   Check the **Use this in future** box to use the terms & conditions in all future purchase orders.
*   This will be carried forward while converting the purchase order into an invoice.
*   In the **Deliver To** tab you are provided with two options.
*   To create a normal purchase order, choose the option **Organization**.
*   To make a drop shipment check the box near **Customer**. More about drop shipment will be covered below.
*   The address to deliver can be changed by clicking on the **Change destination to deliver**.

![Image of the new PO page bottom section](/inventory/help/images/purchase-orders/po-new-3.png)

*   Now click on **Save** to save the new purchase order in draft state.