## Zoho Inventory Documentation Index

Access the complete documentation index at:
https://www.zoho.com/de-de/inventory/llms.txt

Use this file to discover all available documentation pages before proceeding.

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# How do I import/export purchase orders?

##### Importing Purchase Orders

Data import can be carried out for each entity in Zoho Inventory including Purchase Orders. To Import purchase orders into Zoho Inventory:

*   Navigate to the **Purchase Orders** tab.
*   Click on the **Menu** button.
*   Select the option ‘**Import Purchase orders**’.
*   The import page opens up.

![screen shot of the import option](/inventory/help/images/purchase-orders/po-menu-import.png)

**Note:** From here you can download a sample file to check the proper format for upload and ensure your PO file matches that format, or directly proceed to upload that file

![Import purchase orders page](/inventory/help/images/purchase-orders/po-import-1.png)

*   Choose the file(s) to be imported.
*   Choose the appropriate character encoding. By default it will be **UTF-08 Unicode**.
*   Choose the **File delimiter**(comma or semicolon).
*   Click **Next** to proceed to map the fields.

![map fields screen shot](/inventory/help/images/purchase-orders/po-import-2.png)

*   You also have an option to enable auto generation of PO number for the file you’re about to upload.
*   Zoho Inventory will auto match the file headers of the imported file to the closest matching field in Zoho Inventory.
*   You can manually edit each field too to match the headers, and save these preferences for future use
*   Click **Next** to proceed to previewing your import. On proceeding, Zoho Inventory shows you any unmapped field you may have left out or could not match.
*   You can map these by adding new fields matching the respective headers.
*   Click on **Import** button to import the file(s).

![screen shot of import page](/inventory/help/images/purchase-orders/po-import-3.png)

##### Exporting Purchase Orders

To export the purchase orders in your organization:

*   Navigate to **Purchase Orders** page.
*   Click on the **Menu** icon at the right top corner.
*   Choose **Export** Purchase Orders option.

![screen shot of menu icon drop down](/inventory/help/images/purchase-orders/po-menu-export.png)

*   A pop up for exporting the file(s) appears.
*   The entity will by default be **Purchase Orders**.
*   Choose the format in which you wish to export your POs.(.XLS or .CSV)
*   Click on the **Export** button.

**Note:** The file will be downloaded and stored in your default download folder.

![screen shot of the export page](/inventory/help/images/purchase-orders/po-export.png)