Install the mobile app
Generate your invoices and save them online.
Free XRechnung and ZUGFeRD e-Invoice Generator
by Zoho Invoice
What is an e-invoice in Germany?
An e-invoice is a document requesting payment from a buyer for goods and services sold, sent in a specific structure and format for easy processing between ERP systems. The allowed formats are XRechnung and ZUGFeRD, which are typically XML supported formats. Germany's e-invoicing obligations apply only to B2B transactions; the business making the purchase can either receive the invoice via email or through electronic channels like PEPPOL.
How to create e-invoices in XRechnung and ZUGFeRD format with Zoho's free invoice generator
You can create professional invoices in XRechnung and ZUGFeRD format for free if you follow these simple steps.
Step 1
Fill mandatory fields about your business, such as your name, your company's name, and VAT registration number. Also include your contact information.
Step 2
Enter details about the buyer such as their name, their company name, and their TRN. Also include their contact information.
Step 3
Enter the details of the sale items in the Item description table, and the invoice generator will automatically calculate the rates as you input the item quantities. You can also provide additional notes and terms and conditions in the Notes and Terms and Conditions section.
Step 4
Click on 'Download/Print' and select 'XRechnung' to download in XRechnung format or 'ZUGFeRD' to download in ZUGFeRD format. Click 'Save Online' to save and access the invoice later from anywhere using Zoho Invoice.
E-invoice format
A usual business invoice contains the following components:
The buyer and seller's name, company name, tax details, and contact information.
The invoice number, invoice date, and the due date
The item names, descriptions, quantities, and rates.
The subtotal, taxes, and total amount that needs to be paid.
The notes and terms and conditions section.
Business Information
The buyer and seller's name, company name, tax details, and contact information.
Invoice Details
The invoice number, invoice date, and the due date
Itemized List
The item names, descriptions, quantities, and rates.
Payment Summary
The subtotal, taxes, and total amount that needs to be paid.
Notes and Terms
The notes and terms and conditions section.
What elements should an invoice include?
Business logo
A business logo is a unique symbol that represents an organization. Adding a business logo to your invoices not only reinforces your brand's identity among your customers but also projects your business as a legitimate one.
Invoice number
Businesses might send out huge volumes of invoices. In such cases, tracking each invoice becomes a tedious task. This is where an invoice number comes in handy. An Invoice number is a sequential number that uniquely identifies each invoice. Sequentially numbering each invoice helps businesses track a specific transaction.
Business name
This is the name that your organization goes by. Having your business name and address on your invoice not only makes it easy for your customers to communicate with you but also reassures them that they are dealing with a credible business.
Product description
A product description is a compelling marketing copy that showcases all the information of the product. This may include details like the product's size, dimensions, color, and other information. Describing the product in your invoices gives your customers a clear idea of what they are buying.
Invoice date
The invoice date is the date in which an invoice is issued. Apart from this, an invoice also contains the payment due date, which is the date by which a customer should pay the invoice.
Terms and conditions
Terms and conditions are a set of rules that both the buyer and seller should abide by. These rules might define the payment terms, late fees, or explain the return and refund policies for goods or services.
Häufig gestellte Fragen
Streamline your invoicing operations with Zoho Invoice
Creating and sending professional invoices is now quicker and easier with Zoho Invoice. Sign up to generate quotes, automate payment reminders, manage projects, and much more—all for free.
Sign up for free
