## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/en-ca/payroll/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Pay Schedule

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As an employer, you’d be paying your employees based on a fixed schedule. Zoho Payroll supports the below pay schedules:

*   Weekly (every week)
*   Bi-weekly (every two weeks)
*   Semi-monthly (twice a month)
*   Monthly (once a month)

You can choose a pay schedule that fits your business and meets employee expectations.

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## Configure Pay Schedule

Configuring a pay schedule in Zoho Payroll ensures that your regular payrolls are generated on time—automatically. You’ll only need to verify the payroll details and approve the payroll.

**Warning:** You cannot [update the Pay Schedule](/en-ca/payroll/help/employer/settings/pay-schedule.html#update-pay-schedule) after processing a pay run.

To configure your pay schedule:

1.  Go to **Settings** and navigate to **Pay Schedule**.
2.  Select the frequency at which you pay your employees:

![Select Pay Frequency in Zoho Payroll](/payroll/help/en-ca/settings/configure-pay-schedule/pay-frequency.png)

**Frequency**

**Pay checks per year**

**Description**

**Every Week**  
(Weekly)

52

Employees are paid on a specific day every week, such as every Friday.

**Every Other Week**  
(Bi-Weekly)

26

Employees are paid on a specific day every other week, such as every other Friday.

**Twice a Month**  
(Semi-Monthly)

24

Employees are paid twice a month on specific dates, such as the 15th and the 30th.

**Once a Month**  
(Monthly)

12

Employees are paid on a specific day every month, such as the 30th.

3.  Select a payday for the chosen pay frequency:
    *   For **Every Week** or **Every Other Week**, choose a weekday (Monday to Friday) as the payday. ![Pay Day for Every Week or Every Other Week](/payroll/help/en-ca/settings/configure-pay-schedule/payday-for-everyweek-and-everyotherweek.png)
    *   For **Twice a Month**:
        *   For work done from the 1st to the 15th, choose the 15th of the same month or a custom date.
        *   For work done from the 16th to the end of the month, choose the last working day of the same month or a custom date. ![Pay Day for Twice a Month](/payroll/help/en-ca/settings/configure-pay-schedule/payday-for-twice-a-month.png)
    *   For **Once a Month**, choose the last working day of the month or a custom date. ![Pay Day for Once a Month](/payroll/help/en-ca/settings/configure-pay-schedule/payday-for-once-a-month.png)
4.  Select the start date of your first pay period.
5.  Select your first payday.
6.  Click **Save**.

Zoho Payroll will automatically generate payrolls based on this configuration.

Learn how to [process regular payrolls](/en-ca/payroll/help/employer/pay-runs/regular-payroll.html).

**Note:** If the payday falls on a non-working day or holiday, employees will be paid on the previous working day.

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## Update Pay Schedule

Your ability to update your organization’s pay schedule depends on the status of your payrolls. For a better understanding, let’s break this down into different scenarios:

**Payroll Status**

**Level of Control**

**Before processing your first payroll**

You have full control to update your pay schedule.

**After processing your first payroll, but before approving it**

You have to delete the payroll before being able to edit the pay schedule.

**After processing and approving your first payroll**

You can update only the pay day for your pay schedule.

To update the pay schedule:

1.  Go to **Settings** and navigate to **Pay Schedule**.
2.  Click the edit icon or **Change**.
3.  Make the necessary changes.

**Note:** You can update only the pay day if you have processed and approved your first payroll.

4.  Click **Save**.

Your regular payrolls will now follow the updated pay schedule.