## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/en-ca/payroll/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Taxes

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If your business operates in Canada, you are required to withhold federal and provincial taxes from your employees’ wages. Your organization must also contribute to employer taxes. These amounts must be reported and paid to the appropriate government agencies.

With Zoho Payroll, you can efficiently manage these taxes in the **Taxes** section under **Settings**. This section allows you to:

1.  Configure Tax Information
2.  Update Tax Information

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## Configure Tax Information

Configuring your tax information in Zoho Payroll helps:

*   Calculate the amount of federal and provincial taxes that you owe to the government.
*   Determine the taxes to be withheld from employee wages
*   Generate federal and provinicial tax forms
*   Identify your deposit schedule

In the **Taxes** section, you can configure the following:

*   [Federal Tax Information](/en-ca/payroll/help/employer/settings/taxes.html#federal-tax-information)
*   [Provincial Tax Information](/en-ca/payroll/help/employer/settings/taxes.html#provincial-tax-information)

## Federal Tax Information

The Federal Tax Information section helps Zoho Payroll to determine the amount of tax you owe, your deposit schedule, and the frequency at which you report federal taxes to the IRS.

To set up federal taxes:

1.  Go to **Getting Started** page.
2.  Click **Complete now** next to _Set up your tax details_. You’ll be redirected to the **Taxes** section under _Settings_.
3.  Click **Configure** under _Federal Tax Information_.

![Configure Federal Tax Information](/payroll/help/en-ca/settings/taxes/configure-federal-tax-information.png)

4.  Enter the required details:

![Enter the Details to Configure Federal Tax Information](/payroll/help/en-ca/settings/taxes/federal-tax-setup.png)

**Field**

**Description**

**CRA Payroll Number**

Enter your organization’s CRA Payroll Number. It is a 15-character unique identifier issued by the Canada Revenue Agency (CRA) for your business.

**Remittance Schedule**

Select the frequence at which you should remit federal taxes to the Canada Revenue Agency (CRA).

*   Quarterly
*   Monthly
*   Twice Monthly
*   Weekly

  
If you are unable to locate this information or have queries about your deposit schedule, contact the CRA office for assistance.

5.  Click **Save**.

Your configuration will be saved, and Zoho Payroll will use this information to calculate federal taxes and generate federal forms for your payrolls.

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## Provincial Tax Information

The Provincial Tax Information section helps Zoho Payroll to determine the amount of tax you owe, your deposit schedule, and the frequency at which you report provincial taxes to the corresponding authorities.

To set up provincial taxes:

1.  Go to **Getting Started** page.
2.  Click **Complete now** next to _Set up your tax details_. You’ll be redirected to the **Taxes** section under _Settings_.
3.  Click **Configure** under _Provincial Tax Information_.

![Configure Provincial Tax Information](/payroll/help/en-ca/settings/taxes/configure-provincial-tax-information.png)

*   Enter the required details, which may vary depending on your province’s requirements.
*   Click **Save**.

Your configuration will be saved, and Zoho Payroll will use this information to calculate provincial taxes and generate province-specific forms.

Learn how to [configure and update your tax information via Settings](/en-ca/payroll/help/employer/settings/taxes.html).

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## Update Tax Information

Tax rates may change annually, or you might need to adjust your deposit schedule. In such cases, you can update your tax details in Zoho Payroll.

There are three cases that affect how you can edit your tax information in Zoho Payroll:

**Case #**

**Pay Run Status**

**Level of Control**

**Case 1**

**Before processing your first payroll**

You have full control to edit all tax information.

**Case 2**

**After processing your first payroll, but before approving it**

You have full control to edit all tax information.

**Case 3**

**After processing and approving your first payroll**

You can edit specific fields, with changes taking effect from the selected Effective Date.

Here’s how you can update the tax information for the pay runs in these statuses:

**Cases 1 and 2:**

1.  Go to **Settings** and click **Taxes**.
2.  Click **Edit** next to _Federal Tax Information_ or _Provincial Tax Information_.
3.  Update the necessary details.
4.  Click **Save**.

Your changes will take effect immediately.

**Case 3:** To update tax information after approving at least one pay run:

1.  Go to **Settings** and click **Taxes**.
2.  Click **Change** next to the field which you want to update.
3.  In the popup that appears, modify the required information and select an effective date in the **Effective From** field.
4.  Click **Save**.

Your changes will take effect from the specified date.