Enable Petty Cash Accounts and Configure Preferences
Enable Petty Cash Accounts
You need to enable the Petty Cash Accounts module in your organisation first.
Note: Petty cash account is available only for users using the India edition of Zoho Expense.
To do this:
- Navigate to the Admin View.
- Go to Settings on the left sidebar.
(OR)
Click the Gear icon at the top right side. - Select Modules under Customization.
- Click Petty Cash Accounts from the list of modules.
- Click Enable. On the next page, you can configure the basic preferences for petty cash accounts.
- Select the policies applicable for petty cash. Employees can associate one of these policy while creating reports for petty cash expenses and submit them for approval.
Note: Only employees associated to these policies can submit reports for petty cash expenses.
- Select the expense types for petty cash accounts. Only expenses with categories associated with the selected expense types can be added to a petty cash report.
- Set the Low Balance Alert Threshold. Whenever a petty cash account reaches this limit, email and in-app notifications will be sent to the account owners alerting them that their account balance is low and requires a top-up.
- Apart from the account owners, if you want to notify other users in your organisation you can add them to the Notify Other Users field.
- Click Enable. Petty Cash Accounts will be enabled for your organisation.
Configure Approvals
After enabling the Petty Cash Accounts module, you can configure the approval type for the top-up requests in petty cash accounts, if required.
To do this:
- Navigate to the Admin View.
- Go to Settings on the left sidebar.
(OR)
Click the Gear icon at the top right side. - Select Modules under Customization.
- Click Petty Cash Accounts from the list of modules.
- Go to the Approvals tab.
- Select the appropriate approval type for the petty cash top-ups. You can either choose No Approval, Simple Approval, or Custom Approval.
No Approval: Account owners can directly record top-ups for petty cash accounts without needing approval from admins.
Simple Approval: In this approval flow, only admins can approve the top-up requests. Read our help document on Simple Approval to know more.
Custom Approval: You can set up your own approval flow for top-up requests based on one or more criteria. Read our help document on Custom Approval to know more.
- Once done, click Save.
