Petty Cash Account Overview
Petty Cash is a small amount of cash that businesses maintain on hand to cover minor, everyday expenses that arise in daily operations, such as office supplies, minor repairs, etc. This allows businesses to have quick and easy access to funds without the need for formal purchasing processes for small transactions.
To manage these funds effectively, businesses need to have an effective petty cash management to ensure that all the petty cash expenses and funds added to petty cash accounts are properly recorded and tracked.
The petty cash Accounts in Zoho Expense helps admins to add and manage the petty cash accounts in their organisation, while account owners can record expenses, submit reports, and request or record top-ups for these accounts.
Scenario: Patricia is a manager at Zylker. She noticed that most of the small cash transactions at Zylker are not reported, which is causing issues in tracking their spending and affecting their budget. To ensure that all the small transactions are managed and recorded, she uses Petty Cash Accounts in Zoho Expense. She creates the required petty cash accounts, allowing account owners to associate their petty cash expenses, request top-ups, and create reports within the petty cash accounts.
Petty Cash Dashboard
You can get a quick overview of your account balance along with the number spend summary, from the dashboard.
The Accounts Summary section displays the overall account balance, along with the number of unapproved top-ups, unsubmitted expenses, and uncredited top-ups. You can click each item to view more details.
The Spend Summary section includes a graph that shows your petty cash spending. You can view the spend summary for this week, previous week, this month, previous month, or last 6 months by selecting the desired option from the dropdown in the top right corner of the section.
The Recent Transactions section helps you view the recent petty cash transactions made in your organisation. Click View All Transactions to view all the transactions.
View Active, Inactive, or All petty cash accounts from the respective tabs. You can also use the Filter icon in the top-right corner to filter accounts by users in your organisation.
Click the Export icon in the right corner to export all the petty cash accounts.
The Filter icon next to Export allows you to filter the petty cash accounts based on users.
