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Mileage

If your employees regularly incur mileage expenses, you can add the mileage rates of your organisation based on which the mileage expenses can be calculated. To set mileage rates:

  • Click Admin View.
  • Go to Settings on the left sidebar.
    (OR)
    Click Settings in the top right corner of the page.
Set up Mileage
  • Navigate to Organisation Settings.
  • Click Policies under Setup & Configurations.
Set up Mileage
  • Click the policy for which you want to set up mileage rates.
Set up Mileage
  • Navigate to Mileage.
  • Select a default mileage unit (km/mile) with which mileage can be calculated while recording a mileage expense.
  • Select a default category (Fuel/Mileage expenses) for the mileage expenses. This category will be shown by default when users create a mileage expense.
  • If the mileage rates in your organisation are vehicle specific, you can add the vehicles used in your organisation and associate appropriate mileage rates with it. Click + New Vehicle and add the vehicle details. The vehicles you add will be common to all policies.
Set up Mileage
  • You can add the mileage rates of your organisation. Click + New Rate.
Set up Mileage
  • Provide a start date and a mileage rate for the vehicle to which the mileage rate applies. The mileage expenses you record after the start date will be calculated using this mileage rate.
  • You can also create a default rate (created without specifying a date). Default rate will be applicable for mileage expenses that are recorded before the initial start date.
  • Click Save.

Now, mileage expenses will be calculated using the set mileage rates.

Set up Mileage
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