Manage Top-ups and Expenses

Request Top-up

Top-up refers to adding more money to the petty cash account when its balance runs low. If your admin has configured approval for petty cash accounts, you can request top-ups to manage your petty cash expenses.

To do this:

Navigate to My View on the left sidebar.
Click Petty Cash Accounts on the left sidebar.
Click + New in the top right corner.
Select + Request Top-up from the dropdown.
Select the Date.
Enter the Amount.
Select the Paid Through account.
Provide Reference# and Notes, if necessary.
Click Request Top-up. The request for top-up will be created.

Record Top-up

If your admin hasn’t configured any approval for the petty cash account, you can directly record your top-up.

To do this:

Navigate to My View on the left sidebar.
Click Petty Cash Accounts on the left sidebar.
Click + New in the top right corner.
Select + Record Top-up from the dropdown
Select the Date on which you want to record the top-up.
Enter the Amount.
Select the Paid Through account
Provide Reference# and Notes, if necessary.
Click Record Top-up. The top-up will be recorded.

Record Petty Cash Expenses

You can record expenses incurred from the top-up amount.

To do this:

Navigate to My View on the left sidebar.
Click Petty Cash Accounts on the left sidebar.
Click + New in the top right corner.
Select + Expense from the dropdown.
Select the Report to which you want to add this expense.
Select the date on which you want to record the expense.
Select the Merchant and the Category of expense.
Click Itemize if you want to itemize the expense.
Enter the Expense Amount.
Enter a Description and Reference#, if necessary.
Click Save and Close. The expense will be recorded.

Bulk Update Expenses

You can bulk update the expenses recorded in an petty cash account.

To do this:

Navigate to My View on the left sidebar.
Click Petty Cash Accounts on the left sidebar.
Under the Expenses tab, select the expenses you want to update.
Click Bulk Update.
Update the necessary details and click Save.

Delete Expenses

You can delete the expenses recorded in a petty cash account. Here’s how:

Navigate to My View on the left sidebar.
Click Petty Cash Accounts on the left sidebar.
Under the Expenses tab, select the expenses you want to delete.
Click Delete.
In the pop-up, click Delete again to confirm your action.

Create Reports

You can report the expenses incurred from the top-up you received. Here’s how:

Navigate to My View on the left sidebar.
Click Petty Cash Accounts on the left sidebar.
Click + New in the top right corner.
Select + Report from the dropdown.
Enter the Report Name.
Enter the purpose of the report.
Select the Duration of the report.
Click Save. The report will be saved in the draft status. You can add expenses to it and submit it for approval.