## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/in/payroll/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Email Templates

You can customise the content of the system generated emails which are sent to your employees by modifying the email templates.

## Types of Email Templates

You can personalise the content of the following system generated emails:

*   **User Invite**: This email is sent when you invite a new user to your Zoho Payroll organisation.
*   **Payslip Notification**: This email is sent to your employees once you’ve paid them.
*   **Employee Invitation**: This email is sent to your employees when you invite them to join your Employee Portal.
*   **Full & Final Settlement Payslip Notification**: This email is sent to the terminated employees once their final settlement is processed.

## Edit Email Templates

To edit the email template:

*   Click the **Edit** icon next to the email template that you want to modify. A pop up appears.
*   Choose which email address you want to send the email from in the Sender field.
*   Enter a subject for the email.
*   Modify the content of the email. You can use HTML tags to incorporate hyperlinks and images. If there is a text that changes for each email, such as Employee Name, Pay period etc, you can use placeholders.
*   Click **Save** once you’ve finished editing the template.

![Email Templates](/in/payroll/help/images/settings/email-template.png)

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## Placeholders

Placeholders are used to display certain data that can be different for each email. Below is a list of placeholders you can use in the email templates.

Placeholder

Description

%InviteUserName%

This displays the name of the person you’re inviting.

%InviteUserEmail%

This displays the email address of the person you’re inviting.

%UserName%

This displays the name of the user sending the email.

%InviteUserLink%

This displays the link which the user has to click to accept the invitation.

%EmployeeName%

This displays the name of the Employee.

%PayPeriodMonth%

This displays the pay cycle for which the payslip is generated.

%PayDate%

This displays the date on which the final payment was processed.