Think of Zoho Mail as your business's mailroom, and Zoho Workplace as the entire building.
Zoho Mail hosts your business emails.
If you need email only, choose a Zoho Mail plan.
Zoho Workplace has Zoho Mail plus file storage, an office suite, team chat, and video meetings.
If your team also creates and shares documents,
choose Zoho Workplace.Worth noting
Workplace Standard is not a straight upgrade from Mail Premium. Standard adds collaboration apps but leaves out email retention, eDiscovery, and S/MIME. Only Workplace Professional includes everything from both.
Two questions settle it
Question 1: Does your team need to create and share documents, spreadsheets, or presentations inside Zoho?
- No:a Zoho Mail plan.
- Yes:a Zoho Workplace plan.
Question 2: Do you have email retention, eDiscovery, or S/MIME requirements?
- Yes, and you answered no above:Mail Premium.
- Yes to both:Workplace Professional.
This is a reversible decision
Most people arrive at this page worried about picking wrong. Very little is actually at stake. Your Zoho Mail user list is the master user list across every Workplace app. So moving from a Mail plan to a Workplace plan doesn't mean rebuilding accounts or migrating email a second time—the extra apps simply switch on for the people you already have.
Start on Mail
Set up your users and inboxes with Zoho Mail
Add Workplace apps
Switch on extra apps whenever you're ready
Same users, same inbox
No rebuilding accounts or migrating email again
What it looks like in practice
A 4-person consultancy signs up for Mail Free*, runs on webmail and the mobile app. When they hire a fifth and sixth person they move to Mail Lite, because the sixth user ends the free plan for everyone.
A 60-person clinic needs S/MIME and retention for patient correspondence but has an existing document system it isn't replacing, Mail Premium.
A 25-person agency replacing Google Workspace wants email, shared drives, docs, chat, and meetings in one bill. Workplace Standard.
A 200-person financial services firm needs the collaboration suite and legal hold. Workplace Professional—the only plan with both.
*Mail free is available for users on USA, India, and European Union Data Centers only.
Private and ad-free,
on every plan.
Whichever plan you choose, Zoho Workplace apps never serve ads and Zoho never sells your data to third parties. That holds on the free plan too.
We don't own your data, you do.
We will never sell your data
We will never show ads in our products
Storage and email limits
| Features |  Mail Lite | Mail Premium |  Workplace Standard | Workplace Professional |
|---|---|---|---|---|
| Mail storage per user | 5 GB or 10 GB | 50 GB | 30 GB | 100 GB |
| Retention storage per user | 50 GB | 100 GB | ||
| File storage (WorkDrive) | From 100 GB/team | From 1 TB/team | ||
| Max attachment size | 30 MB | 40 MB | 30 MB | 40 MB |
| Huge Attachment limit | Up to 250 MB | Up to 1 GB | Up to 500 MB | Up to 1 GB |
| Users | Any team size | Any team size | Any team size | Any team size |
| IMAP/POP/ActiveSync |
Apps included
| Features | Mail Lite | Mail Premium | Workplace Standard | Workplace Professional |
|---|---|---|---|---|
| Calendar | ||||
| ToDo | ||||
| Cliq | Free edition | Free edition | ||
| Directory | ||||
| CPaaS (Formerly ZeptoMail) | Email only | Email only | Email only | Email only |
| eProtect | ||||
| WorkDrive | ||||
| Office Editors (Writer, Sheet, Show) | ||||
| Meeting | ||||
| Vault | ||||
| Connect |
Email compliance features
| Features | Mail Lite | Mail Premium | Workplace Standard | Workplace Professional |
|---|---|---|---|---|
| Email retention | ||||
| eDiscovery | ||||
| S/MIME encryption | ||||
| Mobile Access Management | ||||
| Mail Data Loss Prevention (Beta) |
Get the best of both worlds
One final thing worth noting. You don't have to go all-in on any of the plans. Zoho lets you mix between Mail and Workplace plans—by assigning them to different user groups within the same organization. This helps optimize costs by giving your employees just what they want.
Read more on flexible plansFrequently asked questions
No. Zoho Mail is the email service. Zoho Workplace is a bundle containing Zoho Mail plus Zoho WorkDrive, Writer, Sheet, Show, Cliq, Meeting, Vault, and Directory. Every Workplace plan includes Zoho Mail.
Yes. Workplace Standard includes 30 GB of mail storage per user; Workplace Professional includes 100 GB per user plus 100 GB of retention storage.
Not in every respect. Standard adds WorkDrive, the office suite, Zoho Meeting, Zoho Vault, and full Zoho Cliq, but excludes email retention, eDiscovery, S/MIME, Mobile Access Management, and Mail Data Loss Prevention—all included in Mail Premium. Standard also gives 30 GB mail storage against Premium's 50 GB plus 50 GB retention. Workplace Professional includes everything from both.
Yes. Existing users, mailboxes, and email data carry over—the Workplace apps activate for the same user list. No re-migration.
Yes, on annual paid subscriptions. WorkDrive storage on mixed plans is calculated per user rather than as a team pool.
No. No Zoho Mail plan includes Zoho WorkDrive. File storage requires a Workplace plan or a separate WorkDrive subscription.
Zoho Mail and Zoho WorkDrive within the Workplace suite comply with HIPAA. Other Workplace apps are not yet covered.
On any paid plan, yes—IMAP, POP, and ActiveSync are included. Mail Free does not include them, so free-plan users are limited to webmail and the Zoho Mail mobile app.
Still deciding?
The 15-day free trial covers the highest edition and needs no credit card.