Applying Tags

    Last updated: October 30, 2026

    Tags are similar to folders but offer additional flexibility. A single email can have multiple tags. Also, various emails under different folders can also be grouped with a common tag. Effective usage of tags helps in avoiding unnecessary clutter in the inbox.

    Create Tags 

    • Web
    • iOS

    Zoho Mail provides features to tag emails and associate a color with it. Colors help in identifying emails that fall under multiple classifications easily. This will also come in handy when you want to view emails that fall under a specific tag, which may be in different folders. 

    1. Click the + icon next to the Tags menu in the left pane.
    2. The Create Tag dialog box appears.
    3. Type the desired Tag Name in the text box.
    4. In the Tag color area, choose the desired color from the palette.
    5. Click Save

    The new Tag will get saved under the Tags menu.
    ​

    The existing tags can be viewed under the Tags menu in the left pane.

    Note

    The label of a Tag can only consist of 25 characters at maximum.

    The tags you've already created in Zoho Mail web will be available on mobile. You can also create custom tags in mobile from the Tags section under folders. To create a new tag from the Zoho Mail iOS app: 

    1. Open the Zoho Mail mobile app.

    2. In the folder list view, scroll down to the Tags section.

    3. Tap the + icon in the top-right corner of the Tags section.

    4. Enter a name for the tag and choose a color.

    5. Tap the Tick icon to create the tag.

    The newly created tag will be available in the list to be used. 

    Create a new tag from iOS app

    Note

    Creating new tags is yet to be supported in the Zoho Mail Android app and will be available in future updates.

    Create tags while tagging an email

    • Web
    • iOS

    If  in the middle of tagging an email and you realise that the tag you want doesn't exist, you don't need to go back a step You can create the tag you want amd apply to the email. To create a tag while tagging an email: 

    1. Login to Zoho Mail.
    2. Select one or more emails you want to tag.
    3. Click Tag as option at the top.
    4. Type the tag name you want to create in the search bar.
    5. Select a color for the tag.
    6. Click Create. 

    creating new tag from list view

    You can create new tags while tagging an email from the email list and email detail view. To create a new tag from the email list view from the Zoho Mail iOS app: 

    1. Open the Zoho Mail mobile app.
    2. Navigate to the Email module.
    3. In the email list view, swipe left on an email or long-press it.
    4. Tap the More options icon.
    5. Select Tag as > Create Tag.
    6. Enter a name for the tag and choose a color.
    7. Tap the Tick icon to create the tag.

    The newly created tag will be applied to the email. 

    create new tag from email list

    To create a new tag from the email detail view from the Zoho Mail iOS app: 

    1. Open the Zoho Mail iOS app.

    2. Navigate to the Email module.

    3. Open the email you want to tag.

    4. Tap the More Options icon at the bottom-right corner.

    5. Select Tag as > Create Tag.

    6. Enter a name for the tag and choose a color.

    7. Tap the Tick icon to create the tag.

    The newly created tag will be applied to the email. 

    create new tag from email detail

    Note: Creating new tags is yet to be supported in the Zoho Mail Android app and will be available in future updates.

    Edit/ Rename Tags

    Once you create a tag, you can rename an existing tag or change the color associated with it.

    1. Right-click on the tag that you wish to edit.
    2. Choose Edit this Tag from the listing.
    3. In the Edit Tag dialog box, edit your preferences.
    4. Click Save.

    Rearrange Tags

    By default, tags are arranged in the order in which they are created. However, you can change this order as per your preference.

    1. Click and hold the tag that you would like to move.
    2. Drag and drop it at the position you want to place the Tag.

    Sorting Tags

    You can choose whether you can sort your tags either alphabetically or manually.

    1. Login to Zoho Mail
    2. Click the Settings  icon
    3. Select the Mail View Options card
    4. Locate the Sort Tags option
      • Select the Alphabetically option, and your tags will be sorted automatically in alphabetical order.
      • Select the Manually option, and you will be able to arrange your tags as per your convenience by dragging and dropping the oder of your choice.

     Apply Tags

    • Web
    • Android
    • iOS

    You can apply any number of tags to a single email and you can apply a single tag to multiple emails. There are several ways to apply tags to an email. To tag email from the list view: 

    1. Login to Zoho Mail.
    2. Select one or more emails you want to tag.
    3. Click Tag as option from the top.
    4. Select one or more tags that you want to apply to the emails. 

    The selected tags will be applied to the emails. If you have checked 'Apply tag colors to emails' in the Mail view settings on Zoho Mail web, the email will appear in the tag' color. If not, the tags will appear inside the email on the right. 

    Add tag to emails in Zoho Mail web

    Alternatively, you can also apply tags via drag and drop. Select and drag the emails over the desired tag on the left.

    ​

    The tags you've already created in Zoho Mail on web will be available in the mobile app. Creating new tags from the Zoho Mail Android mobile app is yet to supported. You can tag a single email or multiple emails. You can also apply multiple tags to one email. To apply tags to emails in the Zoho Mail Android app: 

    1. Open the Zoho Mail Android app.

    2. Navigate to the Email module.

    3. Long press an email or tap the profile picture to enter multi-select mode.

    4. Select one or more emails you want to tag.

    5. Tap the More Options icon on the top-right corner of the app.

    6. Tap the Tag option from the menu list.

    7. Tap one or more tags you want to apply from the pop-up.

    8. Tap Done.

    The tags will be applied to the selected emails. If you have checked 'Apply tag colors to emails' in the Mail view settings on Zoho Mail web, it will be applied on mobile as well. If not, a thin strip denoting the tags will appear on the left side of the emails.

    Tagging an email from Zoho Mail Android app

    You can apply any number of tags to an email. You can tag a single email or multiple emails. You can also apply multiple tags to one email. To apply tags to emails in the Zoho Mail iOS app: 

    1. Open the Zoho Mail iOS app.
    2. Navigate to the Email module.
    3. Long press an email or tap the profile picture to enter multi-select mode.
    4. Select the emails you want to tag.
    5. Tap the More Options icon at the bottom-right corner.
    6. Tap Tag as from the options.
    7. Tap the tags you want to apply or tap Create Tag to create and apply a new tag. 

    If you have checked 'Apply tag colors to emails' in the Mail view settings on Zoho Mail web, it will be applied on mobile as well. If not, a small square denoting the tags will appear in the email.

    You can create new tags from Zoho Mail iOS app from the Tags section in the folder list. 

    Applying tags from Zoho Mail iOS app

     

    Apply tags in the Mail view pane 

    • Web
    • Android
    • iOS

    You can also directly tag an email from the mail view pane in Preview or Tab while reading it.

    1. Login to Zoho Mail.
    2. Open the email that you'd like to view.
    3. Click the Tags icon.
    4. Click the check box across the tags that you want to add to the email.
    5. If you want to add a new tag, type the name of the tag and click Create.

    6. The new tag will be created and added to the email.

      Apply tags to email from email preview

    All tagged emails will indicate the color associated with the Tag, across the email, in the email listing pane, and in the reading pane.
    ​​

    Note:

    • You can click the Tag from the listing, to quickly add tags for the email from the listing itself.
    • You can add Tags for Tasks and Notes also.

    You can apply one or more tags to an email after opening it. To tag an email from the email detail view in the Zoho Mail Android app: 

    1. Open the Zoho Mail Android app.
    2. Navigate to the Email module.
    3. Open the email you want to tag.
    4. Tap the More Options icon on the top-right corner of the app.
    5. Tap the Tag option from the menu list.
    6. Tap one or more tags you want to apply from the pop-up.
    7. Tap Done.

    The tag will be applied to the email.

    Apply Tags to email in the Zoho Mail Android app

     

    You can apply one or more tags to an email after opening it. To tag an email from the email detail view in the Zoho Mail iOS app:

    1. Open the Zoho Mail iOS app.
    2. Navigate to the Email module.
    3. Open the email you want to tag.
    4. Tap the More Options icon at the bottom-right corner.
    5. Tap the Tag as option from the menu list.
    6. Select the tag you want to apply or create a new tag to be applied to the email.

    The tag will be applied to the email.

    Apply Tags to email in the Zoho Mail iOS app

    Add Tags using Filters

    While creating Filters for incoming emails, you can choose the Tag as option from the filter actions, after specifying the criteria to be checked for the emails.

    If you have enabled the Smart Filters option in Zoho Mail, three Tags namely, Notification, Newsletter, and Group are created by default. Smart Filters identify and categorize them based on certain header details and add the relevant tags.

    Remove Tags from emails

    You can remove tags from emails using the same steps you used to apply them. To remove tags from an emails from the list view:

    1. Login to Zoho Mail.
    2. Click the tag displayed on the email.
    3. Deselect the box across the tag you want to remove from the email.

    The tag will be removed from the email. 

    Remove tags from emails

    You can also remove multiple tags from multiple emails from the email list view. To remove tags from multiple emails:

    1. Login to Zoho Mail.
    2. Select the emails you want to untag.
    3. Click the Tag as at the top
    4. Deselect the boxes across the tags which you want to remove from the email.

    Remove tags from emails

     

    Delete Tags

    1. In the left pane, right-click on the tag that you want to delete.
    2. Choose Delete Tag from the listing.
    3. The Tag will get deleted, and the tag will be removed from the messages to which it is applied.
    4. The messages to which the tags are applied will not be deleted.

    Note:

    • Any filters associated with the tag will not be removed, but the tag will be removed from the filter's actions.

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