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Free VAT Invoice Generator
by Zoho Invoice
What is an invoice?
An invoice is a statement delivered to a buyer to tell them what they owe for a good or service. It contains all the necessary information relating to a purchase, such as the seller's and buyer's information, products purchased and their prices, the payment due date, and other relevant information. Maintaining invoices helps businesses stay transparent with their customers about their pricing and payment expectations. It not only helps them track income but also comes in handy when filing taxes.
How to create an invoice using an invoice generator
Creating professional invoices with a free invoice generator is now easy. Follow these steps to create an invoice that aligns with your brand identity.
Step 1
Select the color theme and invoice format (Standard, Spreadsheet, or Compact) in which you wish to display your invoice. Once done, upload your business logo so your invoices reflect your brand's image.
Step 2
Fill out the essential details like your business name, business address, customer contact information, invoice number, invoice date, and the payment due date.
Step 3
Enter the details of the sale items in the Item description table, and the invoice generator will automatically calculate the rates as you input the item quantities. You can also provide additional notes and terms and conditions in the Notes and Terms and Conditions section.
Step 4
After entering all the necessary details, click Download/Print to download or print the document, or click Save Online to save and access the invoice later from anywhere using Zoho Invoice.
Invoice format
A usual business invoice contains the following components:
The business's logo, name, and address; and the customer's contact information.
The invoice number, invoice date, and the due date
The item names, descriptions, quantities, and rates.
The subtotal, taxes, and total amount that needs to be paid.
The notes and terms and conditions section.
Business Information
The business's logo, name, and address; and the customer's contact information.
Invoice Details
The invoice number, invoice date, and the due date
Itemized List
The item names, descriptions, quantities, and rates.
Payment Summary
The subtotal, taxes, and total amount that needs to be paid.
Notes and Terms
The notes and terms and conditions section.
What elements should an invoice include?
Business logo
A business logo is a unique symbol that represents an organization. Adding a business logo to your invoices not only reinforces your brand's identity among your customers but also projects your business as a legitimate one.
Invoice number
Businesses might send out huge volumes of invoices. In such cases, tracking each invoice becomes a tedious task. This is where an invoice number comes in handy. An Invoice number is a sequential number that uniquely identifies each invoice. Sequentially numbering each invoice helps businesses track a specific transaction.
Business name
This is the name that your organization goes by. Having your business name and address on your invoice not only makes it easy for your customers to communicate with you but also reassures them that they are dealing with a credible business.
Product description
A product description is a compelling marketing copy that showcases all the information of the product. This may include details like the product's size, dimensions, color, and other information. Describing the product in your invoices gives your customers a clear idea of what they are buying.
Invoice date
The invoice date is the date in which an invoice is issued. Apart from this, an invoice also contains the payment due date, which is the date by which a customer should pay the invoice.
Terms and conditions
Terms and conditions are a set of rules that both the buyer and seller should abide by. These rules might define the payment terms, late fees, or explain the return and refund policies for goods or services.
Frequently asked questions
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What are the different types of invoices?
The different types of invoices are:
Proforma invoices: A document that states the commitment of the seller to deliver goods and services to the buyer for an agreed price.
Commercial invoice: A document used for customs in the sale of goods that exported across the international borders.
Credit notes: A document issued to the buyer in case of goods retuned due to damage or any mistakes made.
Timesheet invoice: Invoice created for work done on hourly basis.
Recurring Invoices: Invoices created and send to customers on a regular interval.
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What is a TRN and how can I get one?
The Tax Registration Number (TRN) is a unique number issued by the FTA to a taxable person. TRN is used and displayed in transactions like invoices, bills, etc. You can apply for a TRN in the FTA website.
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What is a proforma invoice?
A proforma invoice is an estimated invoice sent by the seller to the buyer to inform the buyer about the sale of goods and their prices. It's either sent along with the deliverables or before they are shipped. Learn more
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What is Place of Supply under VAT?
A place of supply is where a transaction is considered to have occurred for VAT purposes. Place of supply is determined differently for goods and for services. Learn more
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What is Self-Billed invoice?
Self-billed invoices are created in cases where customers decide to create an invoice for themselves (self bill) on behalf of their vendors (suppliers). Let’s consider a scenario to understand this better. You have a business and get supplies from your vendor. Your vendor does not provide you with an invoice. In this case, you can create a bill for yourself on behalf of the vendor. Since you are billing it to yourself, we call it a self-billed invoice. In this invoice, you can mention the goods or services that you received and the tax associated with it.
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Can I customize this blank invoice?
With the Free Invoice Generator, you do not have the option to customize the blank invoices. However, the invoice templates from Zoho Invoice are fully customizable. You can sign up to the free plan of Zoho Invoice to customize your invoices. You can choose a template of your choice and customize it to suit your brand. Know more about customizing invoices.
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I need to change the date format for my invoices. Can I do it from the Invoice Creator?
No, with the free invoice creator tool, you cannot change the date format. However, with Zoho Invoice app you can change the date format of your invoices. Learn more
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Do I have the option to add discounts to my invoices?
With Free Invoice Generator Software, you do not have the option to add discounts. However, with the invoicing software Zoho Invoice, you can add discounts to your invoices. Read more
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Can I create invoices in Arabic language?
Zoho Invoice supports over 17 languages, letting you send invoices in multiple languages depending on your need. Learn more
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I need to create recurring invoices. What is the solution?
With Zoho Invoice, you can create recurring invoices for transactions that takes place on a regular interval. Read more about recurring invoices.
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Is there a way I can do my invoicing on the go?
The mobile apps (iOS, Anroid, Windows) from Zoho Invoice lets you manage your business invoicing from anywhere, anytime.
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