Download Receipt
Theme
Standard
Spreadsheet
Compact
Free Receipt Generator
by Zoho InvoiceWhat is a receipt?
Whenever a purchase is made, businesses usually give their customers a receipt that carries all the details of their purchase. These details include the seller's details like their business name and logo, customer contact information, the items purchased and their prices, taxes collected for the products, and the total amount received. Receipts not only act as proof for the payments made but also are useful for businesses to track their cash flow. Although an invoice and a payment receipt might have the same format, they are actually different from each other. An invoice is issued before the payment's made, while the payment receipt is issued once the seller receives the payment for the goods sold.
How to make a receipt using Zoho Invoice's Receipt Maker
Generating a payment receipt for your customers is now easy with this Receipt Maker. Create a receipt that's spot on by following these steps.
Step 1
Choose from the different formats: Standard, Spreadsheet, or Compact You can also choose your preferred color theme and upload your business logo by clicking the Upload option.
Step 2
Fill out the necessary details like your business's address, buyer's contact information, receipt number, and the receipt's issue date.
Step 3
Input the item details of the purchase in the Item Description Table. As you enter the price and quantity of each, the receipt generator automatically calculates the total amount for you. If you have any additional information to add, you can use the Notes and Terms and conditions sections.
Step 4
Once all the details have been entered, either click Save Online to send the receipt to your customers and save a copy of the receipt in Zoho Invoice so you can access it later for reference, or you can click Download/Print.
Payment receipt format
A typical payment receipt contains the following details:
The business's logo, name, and address; and the customer's contact information.
The receipt number and issue date.
The item name, description, quantity sold, and its rate.
The subtotal, taxes, and total amount that was paid.
The notes and terms and conditions section.
Business Information
The business's logo, name, and address; and the customer's contact information.
Receipt Details
The receipt number and issue date.
Itemized List
The item name, description, quantity sold, and its rate.
Payment Summary
The subtotal, taxes, and total amount that was paid.
Notes and Terms
The notes and terms and conditions section.
What details should a payment receipt include?
Business logo
Every business has a business logo or a symbol that uniquely identifies it. Businesses usually add a business logo to their receipts to reinforce their brand's identity and project them as a legitimate business.
Payment receipt number
A payment receipt number is a unique number assigned to each receipt issued. Having a receipt number makes it easy for both the buyer and the seller to track their transactions.
Business name
This is the name that your organization goes by. Having your business name and address on your invoice not only makes it easy for your customers to communicate with you but also reassures them they are dealing with a credible business.
Product description
A product description is a compelling marketing copy that outlines all the information of the product. This may include details like the product's size, dimensions, color, and similar information. Explaining the product in your invoices gives your customers a clear idea of what they are buying.
Terms and conditions
Terms and conditions are a set of rules that both the buyer and the seller should abide by. These rules might define the payment terms, late fees, or explain the return and refund policies for goods or services.
Frequently asked questions
-
Can I customize the receipt template?
You can personalize the receipt template by adding your logo and including custom messages to align with your brand. However, if you want more extensive customization options, we recommend exploring Zoho Invoice.
-
Can I save and access previously generated receipts?
Unlike Zoho Invoice, the Receipt Generator does not offer cloud storage for receipts. You can download and save the generated receipts as PDF files on your own devices for future reference.
Tracking all your payment receipts is now a breeze
Ditch your shoebox and store all your payment receipts online with Zoho Invoice. Create and send payment links and record your payments automatically once they are paid by your customers.
Try Zoho Invoice
