Stay compliant with HMRC and Making Tax Digital (MTD) requirements while simplifying business travel, accelerating expense reporting, and gaining full control over employee spend.
Mark Hawkins
Director, Operations PUMA SEA
Zoho Expense automates a variety of expense management-related operations and helps users record their transactions quickly and efficiently.
Tim Williams
Executive Director at Go Geothermal
The time saved across the business doing expenses translates to several weeks per year. Expense sounded too good to be true, but it's actually as good as it promised to be.
Serge Macedonia
Sales Manager, Alloygator
With Zoho Expense, I just put my receipt in, and at the end of the month, I submit all my expenses, and they're approved within 24 hours, which is incredible.
less time spent on T&E
faster implementation
customer satisfaction
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Personalized travel options for your team
Employees can plan and book flights, hotels, trains, and car rentals by themselves, choosing from a wide range of options based on your company's travel policy, with visibility into carbon emissions for more sustainable choices.
Manage corporate card feeds in real time
Manage corporate card spending with real-time feeds for Visa and Mastercard issued by any bank. Automatically match transactions with receipts to simplify reconciliation and maintain accurate, audit-ready digital records.
Swipe to record mileage automatically
Automatically track and classify mileage with Zoho Expense. Simply swipe to convert journeys into reimbursable expenses, calculating claims based on HMRC's approved mileage rates.
Easy and fast expense reporting
Simplify expense creation with Autoscan for receipt capture, automated per diem calculations, and built-in validations. Stay aligned with MTD requirements while ensuring employees never miss a report.
Reimburse promptly
Automate expense report submissions for business trips and everyday spend. Track approvals, reimburse employees directly into their accounts, and capture the VAT details needed for accurate reporting.
From simple approvals to multi-level, criteria-based workflows, configure approvals that reflect your organisation's structure and spending policies.
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Create multiple budgets based on expense types or categories to prevent overspending. Compare planned budgets with actuals and track VAT-inclusive expenses for accurate reporting.
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Enforce policies across entities, departments, or cost centres to control employee expenses. Set rules and spending limits on expense categories to ensure policy compliance and financial discipline.
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Identify fraudulent claims with Zoho Expense's fraud detection engine, which scans expense reports and flags suspicious transactions. Maintain accurate digital records to support audit readiness and regulatory compliance.
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Zoho Expense's UK edition is built to meet local compliance needs. With UK-specific rates, privacy controls, and local data centres, your business data stays secure and is stored locally for complete peace of mind.
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Travel and expense management software helps businesses manage employee travel bookings, expense claims, approvals, reimbursements, and reporting in one system. For UK businesses, it also supports VAT tracking, mileage calculations, and compliance with HMRC regulations.
Yes. Zoho Expense supports UK tax requirements, including VAT tracking, HMRC-approved mileage rates, and digital recordkeeping aligned with Making Tax Digital (MTD) regulations.
Zoho Expense supports digital recordkeeping requirements aligned with Making Tax Digital (MTD). Businesses can maintain accurate expense data and generate reports needed for compliant financial reporting.
Yes. Zoho Expense automatically calculates mileage claims based on HMRC's approved mileage allowance rates, making reimbursement accurate and compliant.
Yes. Zoho Expense captures VAT details from receipts and tracks reclaimable VAT, helping UK businesses prepare accurate reports for tax filing and audits.
Yes. Zoho Expense is designed for businesses of all sizes, from sole traders and limited companies to large organisations. It helps streamline expense reporting, approvals, and compliance across teams.
Yes. Zoho Expense supports real-time feeds for major card providers and automates reconciliation, ensuring accurate and compliant recordkeeping for UK businesses.
Yes. Zoho Expense allows businesses to manage multiple entities, departments, and cost centres from a single platform while maintaining visibility and control across operations.
Zoho Expense centralises travel booking, expense reporting, approvals, reimbursements, VAT tracking, and compliance in one system, giving UK companies better visibility and control over business spend.
The best expense management software for UK businesses supports VAT tracking, HMRC mileage rates, MTD compliance, corporate card reconciliation, and multi-entity management. Zoho Expense offers all of these in one integrated platform.
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