We’ve all heard this phrase: “How will you know if you haven’t tried?” It’s often said when someone’s nudging us to taste a new dish or try a bold outfit. And more often than not, they’re right. What’s unfamiliar now might become the new favorite later.
But somehow, when it comes to work, this curiosity vanishes.
We settle into routines that feel natural. Many of them do work, and work well. Take our typical work day, for example. Most of us start our day by checking our email, moving on to chats, looking at our calendar, and finally diving into our to-dos. We’ve probably fine-tuned our workflow over time, creating a rhythm that helps us stay on top of things.
But is every part of that routine optimized, or are we just managing to stay afloat with workflows we've stitched together over time? Unless we pause to question them, we may never realize there’s an easier way to do the same work.
Let’s do a quick self-check:
Have you ever delayed a work conversation because the other person wasn’t online?
Do you mute or lower your device's notification volume when you need to focus?
Do your searches still include questions like “What time is it in Tokyo?"
Are you juggling multiple apps to manage your workday?
Do you find yourself hovering over a name just to figure out who you're talking to?
Answered yes to one or more? That’s just how habits form over time. But for growing teams, sticking with what’s familiar isn’t always enough.
Meet Trident and see how it lightens your work day.
Trident is an all-in-one desktop app that brings together your essential work tools such as mail, chat, calls, calendar, tasks, and notes into one place. But it’s not just about having everything in one app. Trident is designed to make these tools work better together, creating a smooth user experience. It also includes native features that work well with your operating system, so everything feels faster and more natural.
In this blog post, we’ll explore some of Trident’s thoughtful features that will quietly improve the flow of your workday.
Stay informed with Notify When Available.
A quick back-and-forth with a teammate is part of almost every workday. Whether it’s a quick clarification or a short discussion, we usually send a message and wait for a reply. But sometimes, the other person isn’t available.
Most of us wait.
We check back every few minutes.
We watch their status.
Our focus drifts.
These small pauses might seem minor, but they quietly chip away at our productivity.
The Notify When Available feature in Trident removes that unnecessary waiting. With just one click, Trident notifies you as soon as your teammate is available. Whether they’ve just checked in to work or are back from a short break. From the notification itself, you can jump straight into a message, an audio call, or a video call.
Set time to focus with DND.
Have you ever tried to really focus on something but somehow ended up derailed by a ping or a pop-up? Most of us lower our computer volume or mute notifications across different apps manually. It sort of works, but not always. Pings still slip through, or worse, we forget to unmute and miss something important later.
With Trident’s Do Not Disturb feature, you can set a custom quiet time during which all of your emails, chats, calls, and task notifications are silenced. You don’t have to mute multiple apps or tweak individual settings. And when the focus time ends, Trident resumes everything automatically, so you never miss a beat.
Act instantly with the Menu Bar App.*
Speaking of focus, what about those moments when you're deep in the zone, reading an article or researching something, and a thought suddenly sparks? It’s the kind of idea you don’t want to lose. Maybe you want to write a note or call a colleague to discuss it before it slips away.
Chances are, you pause what you're doing, switch apps, find the contact, and finally make the call. In the process, your momentum breaks.
With Trident’s Menu Bar App, you don’t have to switch gears. Whether you’re researching or reading something important, Trident sits right at the top of your screen, giving you quick access to essentials like calls, emails, and notes.
*Exclusive to macOS
Schedule meetings easily in multiple time zones.
When your team spans cities and countries, even something as simple as scheduling a meeting can be time-consuming. Checking world clocks and converting times adds an extra step to what should be a quick task. A lot of us still rely on a quick Google search to check the local time in another city. And while that works, it isn’t practical when you need to check times for multiple cities.
Trident simplifies it.
With the option to add multiple time zones to the calendar grid, you can add up to five time zones and see them alongside your own in a clear, side-by-side view that makes it easy to plan and connect with your team.
Move data fluidly with Smart Flow.
Sharing files and documents is a part of everyday work. Whether you’re sharing a report or giving someone access to a folder, you probably do it more often than you realize, usually without much thought.
Let’s do a quick mental exercise. You’ve just received an email with an attachment, and you need to share it with your teammates over chat. How do you usually go about it?
Download the attachment.
Save it to your preferred folder.
Open the chat application.
Click the attachment icon.
Search for the file.
Select it and hit Send.
It works, but it’s more steps than it should be. With Trident’s Smart Flow, there’s a faster, more intuitive way. Just drag the attachment from your email and drop it directly into a chat. Done.
It doesn’t stop there. You can drag and drop files, contacts, and content fluidly between apps within Trident. For example, you can drag a contact and drop it to a WorkDrive file to grant access instantly.
Get instant context with Contact card.
In a growing organization, it's common to receive a message from someone you don’t immediately recognize, especially across departments. Most of the time, we pause, wonder who they are, and maybe even search for more context before replying.
That pause? Trident removes it.
Click on any profile image or @mention across the app, and a detailed Contact Card pops up instantly. You’ll see their name, department, designation, email, extension, work location, and reporting structure, all in one view.
This gives you just the context you need to take the next step.
It all starts with a small shift.
We build work habits over time, some intentional and others shaped by the tools we use. Sometimes, all it takes is the right tool to help us break out of old routines and discover a better way forward.
Not every routine needs fixing, but sometimes small adjustments can bring surprising ease. Trident does exactly that. It gently supports you in your work while removing a few of the everyday frustrations along the way.
Trident is available for all paid and evaluating users of Zoho Mail, Zoho Workplace, and Zoho One (with an active Zoho Mail account) at no extra cost. Try it today and experience a more streamlined workday.
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