Let’s face it—asking someone to send over a password or other sensitive data is rarely straightforward. You wait. You nudge. You follow up once, twice—maybe more. And when the information finally arrives, it shows up in the worst possible place: an email thread, a shared document, or a casual message in your team chat. It’s no surprise that human error remains one of the biggest contributors to data breaches today.
But what if there was a better way? Zoho Vault SecureForms offers a smarter, safer solution. It lets you collect confidential information through encrypted forms that feed directly into your Zoho Vault, eliminating drama, loose ends, and security blind spots.
In this blog post, let's see how it works and why it’s a must-have for anyone tired of chasing down sensitive information the hard way.
What is Zoho Vault SecureForms?
Zoho Vault SecureForms allows you to securely gather confidential information from anyone, whether they're within your organization or external collaborators. Imagine you’re a business and collecting passwords from consultants or third-party workers—that's the power of SecureForms. Once submitted, this data can be directly imported into your Zoho Vault account for secure storage. And the best part? All information submitted through SecureForms is encrypted to ensure maximum security and privacy.
How secure is your data with SecureForms?
Your data submitted through Zoho Vault SecureForms is as secure as if you added it directly to your vault. Here's a quick look at the robust security behind it:
An encryption key is generated on the client side (outside the user interface) using our algorithms. This key encrypts your submitted data.
The key is then encrypted with the recipient's public key, which is embedded in the form's URL, and securely transmitted via API.
When the form owner logs into their vault, they use their private key to decrypt the encryption key and access the submitted information.
This multi-layered encryption ensures that your data remains confidential and protected.
Secure data collection, simplified
Say goodbye to those nagging data worries! With Zoho Vault SecureForms, you have the power to create custom private or public forms that perfectly fit your unique needs. Need to collect a specific set of details for a new project? No problem. Want to limit submissions or set an expiration date? You got it.
Once your SecureForm is ready, sharing is a breeze. Just distribute your SecureForm link anywhere—via email, chat, or even embedded on your website. Then, you can truly rest easy knowing that every single submission is locked down tight with robust encryption and remains absolutely confidential.
Smarter response management at your fingertips
Gone are the days of manually sifting through emails or downloading multiple attachments. Zoho Vault SecureForms brings you smarter response management. Head over to your SecureForms page, click on the Actions menu, and with a simple click, you can securely export all submissions straight into your Zoho Vault. No hassle, no risk, just streamlined efficiency.
Track every move with the Form Timeline
Transparency is key, especially when dealing with sensitive data. The Form Timeline is your ultimate audit trail for all SecureForm activity. It provides a crystal-clear overview of who viewed or submitted your form, precisely when it happened, and other key details, all with accurate timestamps. Even better, you can see exactly what confidential information landed in your vault. Just hit the timeline icon to unlock the complete story behind every submission. This level of detail offers unparalleled accountability and peace of mind.
Collect data securely in five simple steps
Create your custom SecureForm right within Zoho Vault. Tailor the form type, submission limits, and validity periods to match your exact requirements.
Distribute the form link directly to your recipients. You can use email, your preferred communication channel, or even embed it on your website.
Recipients securely access the form by verifying their identity. This often involves their email and a one-time password (OTP), adding an extra layer of security.
Recipients fill in and submit their passwords and other confidential details, confident that their information is protected.
As the form owner, you review the submitted data and, with a single click, import it directly into your Zoho Vault for secure, centralized storage.
Tired of the endless back-and-forth when trying to collect sensitive information? Zoho Vault SecureForms puts an end to that chase, making secure data collection simple and straightforward.
Want to see how it works? Check out our detailed help article.
Ready to experience it firsthand? Sign up for a 15-day free trial today! If you have any questions or would like a personalized demo, our team is ready to help at support@zohovault.com.
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