As 2025 draws to a close, we’re reflecting on a year marked by meaningful progress, purposeful innovation, and continuous learning at Zoho WorkDrive. Throughout the year, we stayed focused on building thoughtful enhancements that make everyday content management simpler, more reliable, and more intuitive. Every improvement was driven by real-world use cases and conversations with our customers, and we’re thankful to everyone who shared feedback and trusted WorkDrive to support their teams.
This year reinforced our commitment to helping organizations turn growing volumes of unstructured data into clarity and action. As content becomes more complex, WorkDrive continues to evolve—bringing intelligence into content management through AI and automation to organize information, reveal insights, and support better collaboration and decision-making. We’ve taken a meaningful step forward this year to enable teams to work smarter, faster, and more securely, while unlocking greater value from their content.
Here's a recap of all the features we released this year.
Content automation
Streamline content workflows: WorkDrive Workflows automate tasks, reduce errors, and streamline collaboration from draft to approval.
Data security
Protect sensitive data with DLP: Data Loss Prevention (DLP) classifies and protects sensitive content, preventing unauthorized access or sharing while keeping workflows seamless.
Control access at the folder level: Folder-level access control lets teams restrict access, manage permissions easily, and keep sensitive information secure and compliant.
Keep digital assets secure: WorkDrive watermarks adds visible marks to files, helping teams protect ownership, prevent misuse, trace leaks, and share content securely.
Govern file sharing with confidence: Fine-grained controls over external sharing, domain/email whitelisting, and the ability to view/revoke sharing permissions in bulk.
Content Intelligence
Transcribe faster with AI: Convert audio and video into text to help teams document meetings, add captions, repurpose content, and edit efficiently.
Experience a smarter Zia: We've expanded Zia’s capabilities with a new in-house AI service for content generation, image creation, and comment enhancement.
Generate file summary: Instantly generate concise summaries of documents, grasp key points, make faster decisions, and share quick overviews without wasting time reviewing irrelevant parts of large files.
Translate comments: Teams can now translate and reply to comments in 57 languages, making collaboration faster and clearer.
Zia Hubs: our AI-powered content workspace in the press
Integration
Zoho CRM integration: Zoho WorkDrive is now tightly integrated with Zoho CRM, transforming file storage within CRM from a fragmented system into a centralized and well-structured repository.
Zoho Projects Plus integration: Zoho WorkDrive is now part of Zoho Projects Plus, offering a central hub to store, share, and collaborate on project documents securely.
Microsoft Outlook add-in: Teams can seamlessly share WorkDrive files and save email attachments directly to WorkDrive—all without leaving the Outlook app.
Productivity
Leverage smart file version controls: Version Retention Settings let teams control saved file versions, while Bulk Version Deletion quickly removes old versions, saving storage and keeping files organized.
Centralize essential files: Create and store links for web URLs alongside your files and folders for quick, organized access.
Work without walls: Collaboration now extends beyond an organization with edit support for non-Zoho users, secured by email verification via OTP for external collaborators.
Annotate images instantly: Easily annotate, highlight, and revise visual content—without ever leaving the platform.
Speed up content access: Organize and display the contents of a folder in a structured, user-friendly format.
Connect desktop to WorkDrive: Sync selected desktop folders with your web account automatically, ensuring instant two-way sync for seamless access across devices.
Teams everywhere are rethinking how they collaborate and move work forward faster. Here’s a look at how WorkDrive powered stronger collaboration across organizations worldwide in 2025.
In 2025, WorkDrive earned multiple industry recognitions for its impact on cloud storage, file sharing, content collaboration, and document management.
We were named a Leader in Nucleus Research's Content Services and Collaboration Technology Value Matrix 2025 for the third time in a row.
WorkDrive was named a Category Leader by GetApp in both Cloud Storage and Document Management Software. We were also featured in the Capterra Shortlist for Cloud Storage, Document Management, and File Sharing, and recognized as a Front Runner by Software Advice across the same categories.
Software Reviews recognized us with the 2025 Emotional Footprint Champion, 2025 Data Quadrant Champion, and 2025 Top Rated awards.
Awards may acknowledge our progress, but the true measure of our work is the success our customers achieve. Here are a few stories that bring that impact to life.
See more customer testimonials
What's next
Looking ahead, we’re expanding our content intelligence capabilities to deliver even greater business outcomes.
1. Zoho WorkDrive now integrates with Zoho MCP: Enable AI agents to understand context and automate multi-step actions across 950+ Zoho and third-party apps using a single prompt.
2. File suggestions: Reduce time spent searching by intelligently surfacing relevant files based on your activity, access history, and team interactions—so the right content is always at your fingertips.
3. Ask questions about files: Finding details in long documents is now effortless with Zia—ask questions directly within a file and get instant, context-aware answers without scrolling or manual searches.
4. Accessibility controls: Let users customize text, contrast, and navigation, with improved screen reader support for a more inclusive experience.
5. Media content summarization: File summarization now extends to audio and video. Zia can automatically transcribe and summarize media files to provide quick insights without replaying long recordings.
Note: We’ve highlighted only the most popular updates planned for next year. To see the full list of updates, visit our blog section or the What's New page. We look forward to bringing you even more exciting features in the coming year!
For feedback or questions, reach out to us at sales@zohocorp.com. Stay updated on WorkDrive news and product releases by following us on LinkedIn, Instagram, X, Facebook, and Quora.
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