Import Contract

Purpose

To import a contract.

Note: The Import Contract API is currently available only for importing a contract with the Draft status.

Endpoints

Request Details

Note: To import a contract, provide both the contract details and the associated document in a single request. The request should use the multipart/form-data Content-Type to support file uploads.

Request URL

https://contracts.zoho.com/api/v1/uploadcontract

Authorization

Authorization: Zoho-oauthtoken 1000.67013ab3960787bcf3affae67e649fc0.83a789c859e040bf11e7d05f9c8b5ef6

Scope

contracts.contracts.CREATE, contracts.contracts.ALL

Possible Operation Types

ALL - Full access to contract details
CREATE - Create contract

Sample Request

Copiedcurl "https://contracts.zoho.com/api/v1/uploadcontract"
-X POST
-H "Authorization: Zoho-oauthtoken 1000.67013ab3960787bcf3affae67e649fc0.83a789c859e040bf11e7d05f9c8b5ef6"
-H "Content-Type: multipart/form-data"

Input JSON Keys

sourcenumber
Represents the origin of the contract. The source key should be set to 2.
importContractStatesstring
Represents the status of the contract to be imported. Currently, only contracts with the Draft status can be imported.
contractdocumentfileObject
Represents the contract document to be imported. The file format must be in .rtf, .docx, or .doc.
inputfieldsJSON Array
Represents all the fields used to create the contract.
metaApiNamestring
Represents the API name of the field used to create a contract. The field can be a particular field or a field and its related fields.
inputsJSON Array
The array represents the API names of the fields and its value used to create a contract.
inputApiNamestring
Represents the API name of the field used to create a contract. Refer to the inputApiNames List below that lists all the values of the inputApiName key.
inputValue
Represents the value of a field used to create a contract. Regarding the data type, refer to the data type of each of the inputApiNames' values in the inputApiNames List below.

inputApiNames List

This section lists all the values of the inputApiName key that indeed are the API names of each field used to create a contract.

contract-typestring
Represents the API name of the contract type.
titlestring
Represents the contract title.
descriptionstring
Represents the description of the contract.
requester-namestring
Represents the name of the person who requested the contract.
requester-departmentstring
Represents the API name of the department to which the requested person belongs to.
party-b-namestring
Represents the API name of the counterparty.
counterparty-primary-contactstring
Represents the email ID of the counterparty's primary contact.
contract-termboolean
Represents whether the contract's term is definite or indefinite.
Value Description
True Definite
False Indefinite
contract-effective-datenumber
Represents the effective date options of the contract.
Value Description
0 Specific Date
1 Execution
effective-specific-datestring
Represents the specific date on which the contract's term begins.
contract-end-datenumber
Represents the end date options of the contract.
Value Description
0 Specific Date
1 On Condition
2 On Event
3 N Months/Years
4 On Fulfillment Of Order/Service
end-specific-datestring
Represents the specific date on which the contract's term ends.
n-monthsyears-termnumber
Represents whether the contract period ends by Months or Years (i.e., N Months/Years).
Value Description
0 Months
1 Years
n-monthsyears-valuenumber
Represents the number of months or years after which the contract will end from the start date.
end-on-conditionstring
Represents the description of the condition on which the contract's term ends.
end-on-eventstring
Represents the description of the event on which the contract's term ends.
end-on-fulfillment-of-orderservicestring
Represents the description of the order/service that when fulfilled will end the contract.
termination-notice-periodnumber
Represents the minimum number of days required before the contract's end date to send/receive a termination notice. For example, 20 Days.
is-renewableboolean
Represents whether the contract is renewable or not.
Value Description
True Renewable
False Non-Renewable
renewal-typenumber
Represents whether the contract is of manual or evergreen renewal type.
Value Description
0 Manual Renewal
1 Evergreen Renewal
notice-period-before-expirationnumber
Represents the minimum number of days required before the manually renewable contract's end date to initiate the renewal. For example, 5 Days.
send-expiration-remindernumber
Represents the number of days before the contract's end date on which the renewal reminder notification has to be sent for manually renewable contracts. For example, 15 Days.
renewal-termnumber
Represents the consecutive renewal term period of an evergreen contract after the end of each term in months or years.
Value Description
0 Months
1 Years
renewal-term-periodnumber
Represents the number of months or years of the renewal term period of an evergreen contract. For example, 10 Months.
non-renewal-notice-periodnumber
Represents the minimum number of days required before the evergreen contract's end date to send/receive a non-renewal notice. For example, 10 Days.
amountBigDecimal
Represents the contract amount to be paid or received, which is based on the contract type's intent (i.e., Buy or Sell).
taxnumber
Represents whether the contract amount is inclusive of tax or the tax is as per the payment terms.
Value Description
0 All Taxes Included
1 As Per Payment Terms

Sample Input

Copied"source": 2,
"importContractStates": "draft",
"contractdocument": <File Object>,
"inputfields": [
     {
         "metaApiName": "contract-type",
         "inputs":[
            {
               "inputApiName": "contract-type",
               "inputValue": "service-level-agreement"
            }
         ]
      },
     {
         "metaApiName":"title",
         "inputs":[
            {
               "inputApiName":"title",
               "inputValue":"SLA with Zylker"
            }
         ]
      },
     {
         "metaApiName":"description",
         "inputs":[
            {
               "inputApiName":"description",
               "inputValue":"SLA with Zylker to agree on the service quality and responsibilities."
            }
         ]
      },
      {
         "metaApiName":"requester-name",
         "inputs":[
            {
               "inputApiName":"requester-name",
               "inputValue":"Kevin Smith"
            }
         ]
      },
      {
         "metaApiName":"requester-department",
         "inputs":[
            {
               "inputApiName":"requester-department",
               "inputValue":"accounts"
            }
         ]
      },
     {
         "metaApiName":"party-b-name",
         "inputs":[
            {
               "inputApiName":"party-b-name",
               "inputValue":"laura-holmes"
            }
         ]
      },
      {
         "metaApiName":"counterparty-primary-contact",
         "inputs":[
            {
               "inputApiName":"party-b-primary-contact-name",
               "inputValue":"laura.holmes@zylker.com"
            }
         ]
      },
      {
         "metaApiName":"contract-term",
         "inputs":[
            {
               "inputApiName":"contract-term",
               "inputValue":true
            }
         ]
      },
      {
         "metaApiName":"contract-effective-date",
         "inputs":[
            {
               "inputApiName":"contract-effective-date",
               "inputValue":0
            },
            {
               "inputApiName":"effective-specific-date",
               "inputValue":"06/11/2024"
            }
         ]
      },
      {
         "metaApiName":"contract-end-date",
         "inputs":[
            {
               "inputApiName":"contract-end-date",
               "inputValue":3
            },
            {
               "inputApiName":"n-monthsyears-value",
               "inputValue":2
            },
            {
               "inputApiName":"n-monthsyears-term",
               "inputValue":0
            }
         ]
      },
      {
         "metaApiName":"termination-notice-period",
         "inputs":[
            {
               "inputApiName":"termination-notice-period",
               "inputValue":20
            }
         ]
      },
      {
         "metaApiName":"is-renewable",
         "inputs":[
            {
               "inputApiName":"is-renewable",
               "inputValue":true
            }
         ]
      },
      
      {
         "metaApiName":"renewal-type",
         "inputs":[
            {
               "inputApiName":"renewal-type",
               "inputValue":0
            }
         ]
      },
      {
         "metaApiName":"notice-period-before-expiration",
         "inputs":[
            {
               "inputApiName":"notice-period-before-expiration",
               "inputValue":5
            }
         ]
      },
      {
         "metaApiName":"send-expiration-reminder",
         "inputs":[
            {
               "inputApiName":"send-expiration-reminder",
               "inputValue":15
            }
         ]
      },
      {
         "metaApiName":"amount",
         "inputs":[
            {
               "inputApiName":"amount",
               "inputValue":1200
            }
         ]
      },
      {
         "metaApiName":"tax",
         "inputs":[
            {
               "inputApiName":"tax",
               "inputValue":0
            }
         ]
      }
   ]

Response JSON Keys

Refer to Get Contract API to view the Sample Response and its corresponding Response JSON Keys section to know the details.

Sample Response

Copied{
  "contracts": [
    {
      "owner": {
        "displayName": “Smith Jones”,
        "emailId": “smith.jones@zylker.com”,
        "id": 596000000183025
      },
      "modifiedTime": “Nov 06, 2024 12:26 PM”,
      "apiName": “sla-with-zylker”,
      "endIn": 1,
      "endInType": 0,
      "resourceId": “9a57560bbf7b48628acdc2fe41317ee0”,
      "contractType": {
        "apiName": “sla”,
        "name": “SLA”,
      },
      "description": “SLA with Zylker to agree on the service quality and responsibilities.”,
      "amendments": [
        {
          "number": 4,
          "modifiedTime": “Nov 06, 2024 12:26 PM”,
          "isCurrent": false,
          "stage": {
            "apiName": “active”,
            "name": “Active”,
          },
          "systemStatus": 6,
          "latestCycleNumber": 1,
          "id": “596000000415223”,
          "type": 1,
          "startOption": 0,
          "endOption": 0,
          "docSource": 3
        }
      ],
      "source": 2,
      "isActive": 1,
      "partyA": 0,
      "isRenewable": true,
      "renewalType": 0,
      "expirationNoticePeriod": 1,
      "expirationReminderPeriod": 2,
      "terminationNoticePeriod": 12,
      "intent": 1,
      "amount": 1200,
      "currency": 65
      "taxOption": 0,
      "resourceUrl": String,
      "requesterName": “Kevin Smith”,
      "primaryContact": {
        "displayName": "Laura Holmes",
        "emailId": "laura.holmes@zylker.com",
        "id": “200989”
      },
      "contractTerm": true,
      "systemStatus": 1,
      "partyB": 1,
      "contractId": “596000000413741”,
      "name": “SLA with Zylker”,
      "counterParty": {
        "organizationApiName": “zylker”,
        "name": “Zylker”
      },
      "requesterDepartment": {
        "apiName": “accounts”,
        "name": “Accounts”
      }
    }
  ]
}

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Possible Errors

INVALID_URL_PATTERNHTTP 404

Request URL is incorrect

Resolution: Specify a valid request URL. Refer to the Request URL section above.

OAUTH_SCOPE_MISMATCHHTTP 401

Unauthorized

Resolution: Client does not have contracts.contracts.CREATE scope. Create a new client with valid scope. Refer to the Scope section above.

NO_PERMISSIONHTTP 403

Permission denied to create

Resolution: The user does not have permission to create records. Contact your organization administrator.

INTERNAL_ERRORHTTP 500

Internal Server Error

Resolution: Unexpected and unhandled exception in the server.

INVALID_REQUEST_METHODHTTP 400

The HTTP request method is not a valid one.

Resolution: You have specified an invalid HTTP method to access the API URL. Specify a valid request method. Refer to the Endpoints section above.

AUTHORIZATION_FAILEDHTTP 400

The user does not have sufficient privilege to create module details.

Resolution: The user does not have permission to create module details. Contact your organization administrator.

Value	Description
0	Specific Date
1	On Condition
2	On Event
3	N Months/Years
4	On Fulfillment Of Order/Service

Value	Description
0	All Taxes Included
1	As Per Payment Terms

Value	Description
True	Definite
False	Indefinite

Value	Description
0	Months
1	Years

Value	Description
True	Renewable
False	Non-Renewable

Value	Description
0	Manual Renewal
1	Evergreen Renewal

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