Profit Margin Scheme

The Profit Margin Scheme is a VAT calculation method for second-hand goods that prevents double taxation. Under this scheme, when you buy second-hand goods from an unregistered seller (vendor), you only pay VAT on the profit made from the resale.

Zoho Books helps you record transactions under the Profit Margin Scheme by applying VAT correctly on second-hand goods. It automatically calculates the VAT, helping you to manage transactions easily and stay compliant with the tax regulations.

Eligibility

Under the Profit Margin Scheme, you can calculate VAT only on specific goods that meet certain conditions.

Learn more about the conditions for selling goods and the types of goods eligible for this scheme.

Enable Profit Margin Scheme

To record transactions under the Profit Margin Scheme, you must first enable it in your Zoho Books organization. To do this:

• Go to Settings.
• Select Taxes under Taxes & Compliance.
• Click Tax Preferences in the left pane.
• Check the option Enable Profit Margin Scheme.
• Click Save.

Now, you can create transactions under this scheme in your Zoho Books organization.

Record Transactions under Profit Margin Scheme

You can record the following transactions under the Profit Margin Scheme in your Zoho Books organization:

• Self Billed Invoices
• Bills
• Vendor Credits
• Invoices
• Credit Notes

Record Purchase Transactions

You can record purchase transactions under the Profit Margin Scheme in two ways:

• If your vendor is not registered for VAT: Create a self-billed invoice for the items you want to sell under the Profit Margin Scheme and include it in your invoice.
• If your vendor is registered for VAT: Create a bill for the items you want to sell under the Profit Margin Scheme and include the same line item in an invoice.

Create Self-billed Invoices

To create a self-billed invoice:

• Go to Purchases on the left sidebar and select Bills.

• Click the + New dropdown in the top right corner and select Create Self-billed Invoice.

• Enter the required details.

• In the Items Table, check the Eligible for Profit Margin Scheme option in the Tax column. Note that the tax for the line item will be Exempt.

  

• Click Save as Draft or Save as Open.

The bill is now created under the Profit Margin Scheme.

Similarly, you can also create Bills and Vendor Credits under the Profit Margin Scheme.

Recording Sales Transactions

Create Invoices

To create an invoice:

• Go to Sales on the left sidebar and select Invoices.

• Click + New in the top right corner of the page.

• Select the required customer.

• Check the option Apply Profit Margin Scheme to this transaction next to the Invoice# field.

• In the Items Table, click Include Profit Margin Applied Bill Items.

  

• In the pop-up that appears, select the line items associated with bills for which you want to create the invoice, and click Add.

  

• In the Items Table, you can change the values of the line item, if required. If you want to edit the exemption amount of the selected line item:

  • Click the Edit icon near the Exemption Amount displayed in the Amount Column.

  • In the pop-up that appears, enter the required amount and click Update.

    

  • Later, if you want to apply the bill’s amount to the line item and not a different exemption amount, click Apply next to the Cost Price in the Exemption Amount pop-up.

• Click Save as Draft or Save and Send.

The invoice will be created under the Profit Margin Scheme, and you can now record payment for it.

The Tax Summary displays the applied tax rate, taxable amount, and tax. It is displayed at the top of the invoice’s Details page for invoices recorded under the profit margin scheme.

You can similarly create Credit Notes under the Profit Margin Scheme.