Save more to do more: Smart
expense management for NPOs
Nonprofits can’t afford inefficiencies. With Zoho Expense, simplify expense reporting, track grants and projects with ease, and reimburse faster; helping your organization save time and money so you can focus more on your mission, not paperwork.
Zoho Expense automates a variety of expense management-related operations and helps users record their transactions quickly and efficiently.
With the cash advance feature, employees are given the funds to pay for their business travel before they leave. They simply upload their receipts, and administrators gain a clear picture of how and where the money was spent. For post-trip expense reports, the approval workflow lets employees track their expense reports and see their reimbursement status in real time.
In the past, I can tell you that if it was a one week long trip, it would take an entire week to prepare expense reports. With Zoho, it takes a day.
Benefits
Simple. Data-driven. Mission-focused.
Every dollar accounted for
Track and categorize expenses by grant, program, or fund, ensuring donor and auditor confidence through clear, transparent expense reporting.
Faster reimbursements, happier volunteers
Automated approvals and direct payouts reduce reimbursement delays, keeping staff and volunteers motivated.
Less admin work, more mission
Automated scanning, policy checks, and report creation save finance teams hours, so they spend less time chasing receipts and more time driving impact.
Smarter budget control
Real-time dashboards and alerts prevent overspending, helping nonprofits stretch limited resources further without compromising compliance.
We supp
rt your mission:
Zoho Expense is available at discounted pricing for NPOs.
Features
Grant-based expense tracking for transparent nonprofit accounting
Track every grant dollar with ease
Nonprofits rely on grants with strict spending rules. With Zoho Expense, tag expenses to programs or funds, ensuring accurate allocation, smoother reporting, and clear accountability to donors and funding bodies.
Support field staff with easy mobile reporting
Make expense submission simple for staff and volunteers in the field. Snap a photo or forward a receipt, and details are recorded instantly; no delays, no lost receipts, just accurate reporting.
Reimburse staff without the wait
Keep morale high by reimbursing staff and volunteers quickly. Faster approvals and direct payouts remove the burden of out-of-pocket costs, keeping morale high and teams motivated.
Always ready for donor or audit checks
Stay transparent and audit-ready at all times. Donors and regulators expect accountability at every step, so policy rules are applied automatically, violations flagged instantly, and reports kept organized for smooth reviews and stress-free audits.
Live budget tracking for every grant
Stay in control of every program budget. Track live budgets against actuals to spot overspending early, protect donor funds, and make sure every project stays financially healthy from start to finish.
Multi-currency tracking for global nonprofits
Simplify cross-border operations with built-in multi-currency support. Automated conversions and local tax compliance mean global teams submit accurate expenses without confusion, wherever your mission takes them.
Expense reports that build themselves
Zoho Expense automatically compiles receipts and expenses into reports at scheduled intervals. Finance teams save time, reduce errors, and maintain consistent documentation for donors, audits, and board reviews.
