What is GDPR?
GDPR, or General Data Protection Regulation, is the new legislation that addresses data protection and privacy for residents of the European Union. The law ensures high standards for controlling and processing personal data. Regulations such as the GDPR will reshape the way residents and businesses approach data privacy not just in the EU but also around the globe.
What if you don't comply with the GDPR?
Non-compliance with the GDPR comes with a huge monetary penalty. Sanctions for not complying with the law can be enormous: 20 Million Euros or 4% of your company's total worldwide annual turnover from the preceding financial year, whichever is higher.
How does digital signature software help in your GDPR journey?
GDPR compliance is crucial for any digital signing software since you use it to deal with important documents involved with sales agreements, employee onboarding, invoice processing, non-disclosure agreements, work orders, and more. All these documents contain business-critical confidential information as well as the signers' personal information. Zoho Sign ensures you have full control over all the sensitive information within the application.
How can Zoho Sign help you comply?
Right to Access
Zoho Sign gives organization administrators complete authority over their information by providing access to their personal data, their documents, and a complete audit history of all the actions they've performed.
Document signers, on the other hand, can access and sign the document through a secure signing link sent to their email address, which is valid until the date of expiration. They can also download the signed copy of the document.
Right to Rectify
Users are allowed to manage personal information and edit document or recipient information if necessary.
Users can also recall the document and cancel the signing process at anytime. This helps in cases when it was wrongly sent to someone.
Right to Erasure
Users are allowed to erase the documents they've created, while administrators can delete templates and documents created by any user belonging to the organization.
Administrators can also delete users from the organization and completely close their account.
Right to Restrict Processing
Admins can restrict account access to particular users of the organization.
Documents can be recalled and signing links can be revoked from the recipients at any point.
Right to Object
Signers can decline the documents sent to them for collecting signatures along with their comments, if needed.
Administrators can easily track who accessed which document along with the timestamp using the audit trails.
Any changes made to the document after signing can be tracked.
Right to Data Portability
Data portability is supported with the help of third-party storage solutions like DropBox, Box, Google Drive, and OneDrive. Account and document ownership can be transferred between different users and administrators, respectively.
Records of Processing Activities
Zoho Sign provides comprehensive audit trails that contain all the user management, user actions, and signing actions performed by each user.
Data Security
User documents are held extremely secure by granting access only to the documents' owners and the organization's administrators.
Data Encryption
Documents are encrypted at rest to ensure maximum authenticity and integrity and protect them from tampering.
Disclaimer: The information presented herein should not be taken as legal advice. We recommend that you seek legal advice on what you need to do to comply with the requirements of GDPR.