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What should I do if an employee’s tax or National Insurance details change?

If an employee’s tax code, National Insurance category, or other PAYE details change (for example after an HMRC notice), update their Tax Details in Zoho Payroll.

  1. Go to Employees.
  2. Open the employee.
  3. On Overview, click the edit icon in Tax Details.
  4. Update the fields you need, such as Tax Code, National Insurance Number, National Insurance Category, Director’s National Insurance, or Starter Declaration.
  5. Click Save.

Refer to the GOV.UK guidance on National Insurance category letters when you choose a category, and to Director’s National Insurance for Annual Pro Rata and Alternative.

Note: These changes apply to upcoming pay runs. They do not change a pay run that is already in draft or approved.

For the full tax fields when you add an employee, refer to Add Employees - Tax Details.