Manage Security Controls

Zoho Analytics provides a set of security options that enable you to control and manage access to your account. This includes setting up IP restriction as well as controlling the various sharing & collaboration options being made available. 

IP Restriction

Zoho Analytics allows you to enhance security and ensure data confidentiality by specifying a list of IP addresses to regulate access to data and views on Zoho Analytics. You can enable IP restriction at both Organization and Workspace levels.

To enable IP restriction,

  • Login to your Zoho Analytics account.
  • Click the Settings icon at the top right. 
  • The Organization Settings page will open. On the left side pane select Security Controls from the Controls/Configurations tab.
  • Toggle the IP Restriction button to control access to views and data within your organization.

Organization level IP restriction

Organization level IP restriction allows you to specify IP restrictions at the organization level. These restrictions will be applied across all workspaces in the organization, by default.

To enable IP restrictions at organization level,

  • In the Organization Settings page, navigate to the Security Controls tab.
  • Enable the IP restriction toggle button.
  • Enable the Account Settings toggle button, to enable IP restrictions at organization level.
  • Enter the allowed IP ranges under the Specify allowed IP ranges section. Click +Add New IP Range, to add new IP ranges.
  • Enable the Apply IP restriction for publicly accessible views check box to extend the restriction to public views.
  • Click Apply, to enforce these restrictions to all workspaces in your organization.

Workspace level IP restriction

Workspace level IP restriction allows you to apply customized IP restrictions for individual workspaces. You can also apply IP restriction for publicly accessible views at the workspace level.

To enable IP restrictions at workspace level,

  • In the Organization Settings page, open the Security Controls tab.
  • Enable the IP restriction toggle button.

  • Scroll down to Workspace Level Restriction section, to find the list all workspaces in your organization along with the following details,

    Column NameDescription
    Workspace NameGives the name of the Workspace.
    Apply Account Settings

    Shows the status of Organization level IP restriction for this workspace

    Status : Yes / No

    Note: This column is visible only when Organization-level IP restriction is enabled. 

    Workspace IP RangeShows the allowed IP range for this workspace, if specified.
    Restriction Status

    Indicates the IP restriction status for this workspace, encompassing both organization and workspace levels.

    Status : Enabled /Disabled

    Note: The status is "Enabled" when the restriction is applied at either the organization or workspace level.

  • Click the Edit icon at the right end of any workspace to configure/edit its workspace level IP restriction.
  • The Workspace Level Restriction dialog will open with Workspace Name and Specify allowed IP ranges section.
  • Specify allowed IP ranges in the Specify allowed IP ranges section. Use the +Add New IP Range button to add new ranges.
  • Enable the Apply IP restriction for publicly accessible views check box, to apply IP restriction for the public views of this workspace.
  • By default, Apply Account Settings IP Ranges checkbox is selected. Uncheck it if you don't want to apply organization-level IP restrictions to this workspace. 
    Note: This checkbox is visible, only if the Organization Level IP restrictions are enabled.
  • Click Save, to apply the configured restrictions.

  • To view restriction details for a specific workspace, click the Info icon.

    • Allowed IP Ranges: Gives the list of allowed IP ranges for the specified workspace, encompassing both organization and workspace level restrictions.
    • Restriction for publicly accessible views: The status will be indicated as either ON or OFF, with respect to restrictions on publicly accessible views at workspace level.

Access Restriction

The Access Restriction allows you to control various sharing and publishing options available in your Zoho Analytics account.

Share Views

This section allows you to restrict sharing of data/views in Zoho Analytics only to users from the trusted domains. You can specify up to 100 domains.

To configure domain restriction for shared users, enable the Allowed domains toggle button and then enter the domains in the field given. 

 

Private Links Accessible without Login

This section allows you to restrict the generation of Private Links (URLs to views accessible without login) for views & slideshows in your account.

Allow Private Links

This option allows you to specify whether Private Links (without login URLs) can be generated or not.

  • Enable this option to allow generating of Private Links (without login URLs). By default, this will be enabled.
  • Disable this option to restrict Account Administrator and Workspace Administrators from generating the Private Links (without login URLs) for views in your account.

Allowed domains

This option allows you to restrict user only from specified trusted domains can access the Private links.

Enable the Allowed domains toggle button and then enter the trusted domains in the field given. Now only users from the specified domain can access the views through Private links.

Note: 

Enabling this option for Private Links will prompt users to login to Zoho Analytics, to validate their domain. On successful login and their domains are allowed, they will be to access the views through the Private links.

Public Views

This section allows you to restrict publishing views.

Allow View Public

This option allows you to specify whether views can be published or not.

  • Enable this option to allow publishing views. By default, this will be enabled.
  • Disable this option to restrict Account Administrator and Workspace Administrators from publishing views.

Allowed domains

This option allows you to restrict users only from specified trusted domains to access the public views.

Enable the Allowed domains toggle button and then enter the trusted domains in the field given. Now only users from the specified domain can access the public views.

Note: 

Enabling this option for public view will prompt users to login to Zoho Analytics, to validate their domain. On successful login and their domains are allowed, they will be to access the public views.

Email Views

This section allows you to restrict emailing views.

Allow sending email

This option allows you to specify whether views can be emailed or not.

  • Enable this option to allow emailing views. By default, this will be enabled.
  • Disable this option to restrict Account Administrator, Workspace Administrators and shared users from emailing views.

Allowed domains

This option allows you to restrict that the views can be emailed only to users from the specified trusted domain.  

Enable the Allowed domains toggle button and then enter the trusted domains in the field given. Now the view can be emailed only to the users from the specified domains.