Configure Pay Schedule
A pay schedule defines how often you pay employees and which day they are paid. Once you save it, Zoho Payroll generates each regular pay run on time. You only need to review the details and approve the pay run.
Zoho Payroll supports three pay schedules:
| Frequency | How it works |
|---|---|
| Every Week | Employees are paid on a set weekday every week, such as every Friday. |
| Fortnightly | Employees are paid on a set weekday every other week, such as every other Friday. |
| Every Month | Employees are paid once a month, either on the last day of the month or on a set date. |
Configure your pay schedule
Warning: Your pay schedule cannot be edited once you process the first pay run, including the pay day, so set it up carefully.
To configure your pay schedule from Getting Started or Settings:
1. Choose how often you pay your employees.
Go to Settings and click Pay Schedule under Setup & Configurations. Under How often do you pay your employees?, select Every Week, Fortnightly, or Every Month.
2. Set the payday.
- For Every Week, select a weekday (Monday to Friday) under Pay every week on.
- For Fortnightly, select a weekday (Monday to Friday) under Pay every other week on.
- For Every Month, under Pay Date, select On the last day of every month, or On Day a set date of every month (for example the 5th).
3. Set up your first pay run.
Under First Payroll Setup:
- In Start your first payroll from, select the date your first pay period begins.
- In Select a pay date for your first payroll, choose the pay date for that first run.
Zoho Payroll shows the Pay Period covered by your selection. A calendar on the page highlights the pay period and the pay date so you can check the dates before you save.
4. Click Save.
Zoho Payroll will generate your regular pay runs automatically based on this schedule.
Learn how to process regular payrolls. For viewing or updating the schedule before your first pay run, see Pay Schedule in Settings.